Monthly Meetings
Monthly meetings are held virtually on the second Tuesday of each month at 7:00 p.m. All owners with emails on file with Trio Management will receive an email invite and agenda.
Owners need to set up their accounts in Trio’s online portal and keep contact information current to receive notices.
Vote on Proposed Governing Documents
The Board has a number of reasons for wanting to amend our half-century old governing documents. In general, they have not kept pace with changes in law, best practice, and our current practices and needs to efficiently and effectively conduct business on behalf of the Association. Feedback from owners was considered during the final review, additional revisions were made, and the documents are ready for the formal vote. A package of documents has been mailed and emailed (if email registered in the online portal). In addition, the list of revisions from the original 2/27/2025 letter has been updated. Your package will contain 6 documents: (1) Cover Letter; (2) Directed Proxy for Vote; (3) Summary of Changes to Final Drafts; (4) Proposed Declaration; (5) Proposed Articles of Incorporation; and, (6) Proposed Bylaws.
The package provides details on the approval requirements and the process to please refer to them. The Directed Proxy for Vote is for you to record your vote on each of the proposed amendments. A special meeting to count the vote will be scheduled once we have enough directed proxies to move forward. Please return your completed Directed Proxy as soon as possible.
**NEW** There are communications circulating within our community that have statements that are inaccurate, misinterpreted, or need more context so an Information Sheet has been prepared to clarify the issues. Information Sheet #2 responds to incorrect or misleading information in another anonymous letter on foreclosures and our legal firm.
Note that if you want to change your vote for any reason, simply complete and submit a new proxy form. If you have additional questions or want to clarify or verify something, please ask the Board or Trio Property Management.
Notices
Please Use the Online Portal. Owners should sign up on Trio Property Management’s online portal to make payments, provide required current contact information, and receive communications, notices, and other information.
Catalytic Converter Theft is up in the Boulder area. To help discourage these thefts, Boulder and Denver are offering Free Catalytic Converter Anti-Theft Etching Kits online at www.lockdownyourcar.org/events. A little effort could save you from an expensive repair bill.
Latest Changes to Policies and Rules
The Board of Directors adopted changes to the Rules and Regulations including garden areas and additional combustible surfaces for open-flame cooking devices clearance requirements. Changes to the Exterior Modification policy were also adopted, including the addition of a fifth front door style and removal of need to provide building permits and engineering inspection statements with applications. These changes are effective May 13, 2025. Please read the rules and policy so you understand the changes. Also share the rules with your tenants so they are aware and and understand them.
Insurance
The HOA Board adopted the Insurance Resolution with a Maintenance and Insurance Chart effective August 15, 2022. It is recommended you review the chart with your own insurance agent when discussing your personal insurance.
Exterior Modifications Require Approval
Any work involving the exterior of the buildings at Park East Square requires Board review and approval. This includes windows, doors, decks, fences, EVC systems, heat pumps, and anything involving roof or wall penetration. If uncertain on whether an application is required, ask!
All work must be done in accordance with the HOA’s current guidelines and a complete application package (includes the application form) must be submitted and approved before work can begin. Don’t spend any money, sign any contracts, or start any work before getting approval!
Be sure your application package is complete with all the required supporting information in addition to the form before sending it. Email your complete application package to [email protected] or mail it to Park East Square HOA, c/o Trio Property Management, P.O. Box 208, Niwot, CO 80544.
Outdoor Light Fixtures
If you receive a notice from the HOA regarding your townhome’s outdoor light fixture or want to replace it, a compliant fixture may be purchased at McGuckin’s. Please note that an application is required before changing your light fixture.